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What if one or more of my students has filed a request with the Registrar’s Office to withhold their Directory Information from disclosure?

Instructors should check their rosters on Banner at the beginning of each term to determine whether any of their students has opted out of sharing their Directory Information. 

If you identify a student in your course who has opted out, but you plan to share your class recordings that contain students’ personally identifiable information with other students enrolled in the same course (regardless of whether such students are enrolled in the same class section or break-out group), for instructional and educational purposes only (see description of Limited Use Directory Information), then discuss privately with the student your plans to record the class sessions, and offer them the opportunity to sign a FERPA consent to share the recording for the limited purpose of sharing with other students enrolled in the same course (regardless of whether such students are enrolled in the same class section, sub-section, or break-out group), for instructional and educational purposes only.

  1. If the student signs the FERPA consent voluntarily, then no further action is needed, and you may share the recording, but only with others identified by and in the manner allowed by the FERPA consent.

  2. If the student does not voluntarily sign a FERPA consent, then you should either:

    1. Plan your recordings so that the student’s name and personally identifiable audio, communications, and images are not shown in the video; or

    2. Edit your recordings to remove the name and personally identifiable audio, communications, and images of the student; or

    3. Not share the recordings.

NOTE: Regardless of whether the student has filed a request to withhold their Directory Information from disclosure or has signed a FERPA consent, the recording may be shared in the following ways:

  1. With any person, if the recording can be edited to remove the students’ names and personally identifiable audio, communications, and images; and 

  2. With University officials who have a legitimate educational interest, or as otherwise permitted under limited FERPA exceptions.