Revised 402

This University Policy, formerly entitled "Educational Records," is renamed "Student Records" and is reorganized and revised to include helpful headings and subheadings that make the policy more "user-friendly" for University students and employees to apply the law regarding access to and disclosure of student records (Family Educational Rights and Privacy Act-FERPA). Substantive changes include adding "email address" to the list of items defined as student "directory information," which may be disclosed without a student's consent unless the student affirmatively requests that such information not be disclosed. In addition, the revised policy more clearly states that only those officials who have a "legitimate educational interest" in the records have access to those records without the student's prior consent. The following areas have been added to the list of offices with personnel who have a legitimate educational interest: Learning Center, Career Center (replacing "Placement"), Counseling Center, Director of Athletics, and Graduate Admissions. Finally, the policy includes provisions related to newly enacted statutory requirements under FERPA: Access to Student Disciplinary Records and Parental Notification of Drug and Alcohol Violations.