Secondary Employment of Employees Subject to the State Human Resources Act

University Policy: 
Executive Summary: 

University employment responsibilities are primary for any permanent classified (SHRA) staff employee working full time. Those employees engaging in secondary employment should obtain prior approval from the Chancellor, via a completed "Request for Approval of Secondary Employment" form. A copy of the form is attached to the policy.

The employment responsibilities to the University are primary for any permanent classified (SHRA) staff employee working full time; any other employment in which that person chooses to engage is secondary. An employee shall have approval from the Chancellor (delegated to the Director of Personnel) before engaging in any secondary employment. The purpose of requiring approval is to ensure the secondary employment does not have an adverse effect on the primary (University) employment and does not create a conflict of interest. These secondary employment provisions apply only to second jobs paid from non-State sources of funding. Second jobs paid from State sources of funding constitute "Dual Employment" rather than "Secondary Employment."

Responsibilities and Procedures

Employees who desire, anticipate, or hold secondary employment shall submit a properly completed "Request for Approval of Secondary Employment" to the appropriate department/office head for consideration, recommendation, and submission to the Personnel Department for action on behalf of the Chancellor.

Secondary employment requests normally shall be approved unless such employment would:

  • create either directly or indirectly a conflict of interest with the primary employment.
  • impair in any way the employee's ability to perform all expected duties, to make decisions, and carry out the responsibilities of the employee's position in an objective fashion.

Such requests shall be treated confidentially for all purposes other than review and action by appropriate officials; secondary employment is a private matter of the individual employee in all other respects.




Revision History: 
  • Initially approved August 24, 1987
  • Updated November 5, 2007

Authority: Chancellor

Responsible Office: Business Affairs

Related Resources: