New & Revised Policies

University Policy 101.9 , Employee Assistance Program

The revisions to University Policy 101.9 reflect changes in the Employee Assistance Program, namely, replacement of references to the Counseling Center with a third party behavioral health organization, Deer Oaks.

University Policy 605.2 , Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA

This University Policy has been revised both to to bring it in line with current practice and in response to a recent internal audit.

University Policy 402, Student Education Records (FERPA)

This University Policy has been revised as follows:

1. Additional University officials are listed as those with “legitimate educational interest” who, under FERPA, may have access to student education records without prior consent of the student. (See Section II.B.2)
2. Addition of the requirements for the University to make and keep records of requests for and disclosures of education records, as required be the FERPA regulations at 34 CFR 99.31. (See Section II.D)
3. Addition to the list of circumstances allowing disclosure of education records without prior written consent of the student: (1) Federal, State, and Local Officials and Educational Authorities, and (2) certain organizations for the purposes of Institutional Studies, as required by the FERPA regulations at 34 CFR 99.31. (See new Sections II.B.12 and II.B.13)
4. Addition of the list of disclosures for which the University does not need to keep records those disclosures to a party seeking or receiving the records as directed by a Federal grand jury or other law enforcement subpoena when the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed, as required by the FERPA regulations at 34 CFR 99.32. (See new Section II.D.5)

University Policy 602.6 , Cost Sharing in Sponsored Programs

This University Policy addresses mandatory vs. voluntary cost sharing, and distinguishes between voluntarycommitted cost sharing and voluntary uncommitted cost sharing. These are important distinctions, and faculty who are anticipating cost sharing in proposal budgets should review this new Policy.