New & Revised Policies

University Policy 401, Alumni Association

  August 16, 1999

Status: Revised

This University Policy has been revised to bring it into conformity with current terminology, practice, and procedures. For example, the word "General" is deleted from the name of the Alumni Association to make the name consistent with the Articles of Incorporation, and the term "interest groups" is replaced by "chapters." In addition, reference to the "Annual Giving Fund" is deleted because there is no longer a fund with this name, and reference to the "Excellence Fund" is added to reflect the name of one fund into which annual contributions to the Alumni Association may be deposited. In addition, provisions have been added to reflect the means by which the Alumni Association is provided operating funds by the University and to reflect how the Alumni Association funds are managed by the University.



University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty

  August 12, 1999

Status: Revised

This University Policy has been revised to achieve consistency with corresponding provisions of the recently revised UNC Charlotte Tenure Policies, Regulations, and Procedures.



University Policy 203, Grants, Contracts, and Cooperative Agreements to Finance Sponsored Programs

  July 12, 1999

Status: Revised

This University Policy has been revised to conform with current personnel titles, office titles, and practices.



University Policy 605.5 , Marketing Communications

  July 12, 1999

Status: Revised

This University Policy has been revised to clarify a number of details related to publications and printing at UNC Charlotte. Specifically, it now provides that the offices of Undergraduate Admissions, the Provost, and Publications and Printing Services are responsible for reviewing and approving certain major University publications that are distributed to the general public. In addition, internal publications for limited off-campus distribution may now be submitted directly to the University's contract printer, instead of submitting them to the manager of Printing Services. However, all publications to be produced by a printer other than the University's contract printer must be approved by the Director of Publications and Printing Services or the Director of Purchasing. Standards for letterhead, envelopes, business cards, University trademarks and service marks, and undergraduate departmental recruiting brochures are all available from Publications and Printing Services, and must be observed. All printing that can be performed by the University's contract printer will be performed by that printer, unless it requires process color printing and is estimated to cost over $2,500, in which case it must be sent out for bids. Finally, the policy is revised in accordance with North Carolina statutes requiring that statements regarding nondiscrimination and cost of printing be printed in certain publications and requiring certain mailing lists to be updated annually.



University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act

  June 4, 1999

Status: Revised

This University Policy has been revised to achieve consistency with recently revised regulations of the UNC Board of Governors related to Senior Academic and Administrative Officers. The Board of Governors' revised regulations designate certain employees (already covered by University Policy 64) as one category of "Senior Academic and Administrative Officers." Now known at UNC Charlotte as "Principal Administrators," this group consists of certain employees who were already covered by University Policy 102.7 but who were not previously considered Senior Academic and Administrative Officers. The Board of Governors' revised regulations do not result in any substantive change in coverage or in the policies and procedures under University Policy 102.7.



University Policy 102.9 , Senior Academic and Administrative Officers

  June 4, 1999

Status: Revised

This University Policy has been revised to achieve consistency with recently revised regulations of the UNC Board of Governors related to Senior Academic and Administrative Officers. In accordance with those regulations, this policy clearly designates employees covered by University Policy 102.9 as "Senior Administrative Officers." In the list of Senior Administrative Officers, the title of "Provost" has been change to "Provost and Vice Chancellor for Academic Affairs," and "Dean, Graduate School" has been changed to "Dean, Graduate School and Associate Vice Chancellor for Graduate Programs." Finally, Appendix I consists of the newly revised Board of Governors' regulations verbatim.



University Policy 604.2 , State-Owned Vehicles

  April 5, 1999

Status: Revised

A recent opinion from the North Carolina Department of Insurance states that North Carolina Motor Fleet Regulations, which carry the force of law, do not permit the use of state-owned vehicles by non-state employees. Therefore, a student must have employee status before driving a state vehicle. Prior information from the Department of Insurance indicated that anyone (including, presumably, a student) could drive a state-owned vehicle as long as he or she was a "contractual agent of the state," and the August 24, 1998 revisions to University Policy 604.2 reflected this understanding by instituting a "Contractual Driver Agency Agreement" that students could sign in order to drive a state-owned vehicle. Based upon the recent clarification from the Department of Insurance, however, the University was compelled to remove that option.



University Policy 402, Student Education Records (FERPA)

  April 5, 1999

Status: Revised

This University Policy, formerly entitled "Educational Records," is renamed "Student Records" and is reorganized and revised to include helpful headings and subheadings that make the policy more "user-friendly" for University students and employees to apply the law regarding access to and disclosure of student records (Family Educational Rights and Privacy Act-FERPA). Substantive changes include adding "email address" to the list of items defined as student "directory information," which may be disclosed without a student's consent unless the student affirmatively requests that such information not be disclosed. In addition, the revised policy more clearly states that only those officials who have a "legitimate educational interest" in the records have access to those records without the student's prior consent. The following areas have been added to the list of offices with personnel who have a legitimate educational interest: Learning Center, Career Center (replacing "Placement"), Counseling Center, Director of Athletics, and Graduate Admissions. Finally, the policy includes provisions related to newly enacted statutory requirements under FERPA: Access to Student Disciplinary Records and Parental Notification of Drug and Alcohol Violations.



University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty

  December 21, 1998

Status: Revised

Former sections III.A and III. B have been reversed in order, to clarify that Personal Leave Without Pay must be granted under the Family and Medical Leave Act (FMLA), and Personal Leave With Pay is a discretionary benefit provided by the University. In addition, the reasons listed under Personal Leave Without Pay (Section III.A.1) have been revised to more clearly reflect the language of the FMLA. Finally, Section III.B.3 has been added to reiterate that taking discretionary Personal Leave With Pay reduces the amount of FMLA Personal Leave Without Pay available in any one twelve-month period.



University Policy 601.11 , Purchasing Policy

  October 5, 1998

Status: Revised

This University Policy has been revised to conform with the new benchmark determined by the North Carolina legislature and the UNC Board of Governors. The benchmark for University purchases that must be subjected to formal competition but that do not require approval beyond the campus has been increased from $35,000 to $200,000.