New & Revised Policies

University Policy 402, Student Education Records (FERPA)

  October 30, 2000

Status: Revised

This University Policy has been revised in light of the new regulations governing the Family Education Rights and Privacy Act (FERPA). The definition of“Education Records” is revised to clarify that “sole possession” records are, among other things, those that are “used only as a personal memory aid.” The definition of “Directory Information” is revised to add “enrollment status.” The section on disclosure of education records without prior consent of the student is revised to add a section entitled “Litigation.”The section addressing disclosure of alcohol or drug violations to parents is revised to clarify that it applies only to students who are under the age of 21 at the time of disclosure to the parent. Changes unrelated to the new FERPA regulations include an update of the cost of an official copy of a transcript, from $1 to $3, and minor editorial changes.



University Policy 802, Conduct at Speech Events

  October 30, 2000

Status: Revised

This University Policy has been revised to allow the Chancellor to designate another person to make determinations about security and the necessity for and selection ofmoderators, and to eliminate the necessity to appoint a committee.



University Policy 704, Animals on Campus

  October 30, 2000

Status: Revised

This University Policy has been revised to make it more readable, and to clarify the approval process.



University Policy 101.10 , Budget Submissions and Position Management

  July 6, 2000

Status: Revised

Minor revisions to the University Policy change the term “Director of Financial Services” to “Budget Office” to clarify the distribution of responsibility within the Budget office.



University Policy 307, [Responsible Use of University Computing and Electronic Communication Resources-REPLACED BY Standard for Responsible Use]

  January 31, 2000

Status: Revised

The computing and electronic communication resources that UNC Charlotte provides for faculty, staff, and students are essential to carrying out the University's primary missions of instruction, research, and public service. Protecting and preserving University computing and electronic communication resources is a cooperative effort that requires each member of the University community to act responsibly and guard against abuses. This policy sets forth standards of responsible use, which demonstrate respect for unobstructed access, intellectual property rights, truth in communication, ownership of data, system security and integrity, and individuals' rights. Responsible use includes, but is not limited to, respecting the rights of other users, sustaining the integrity of systems and related physical resources, and observing all relevant policies, laws, regulations, and contractual obligations. Any member of the University community who violates this policy may be subject to disciplinary action under appropriate University disciplinary procedures.



University Policy 605.5 , Marketing Communications

  November 1, 1999

Status: Revised

This University Policy has been revised to clarify that the Office of Graduate Admissions, in addition to the Office of Undergraduate Admissions, is an office responsible for overseeing the editing and design of student recruitment literature.



University Policy 405, [RESCINDED - Hazing]

  September 13, 1999

Status: Revised

The Code of Student Responsibility prohibits "hazing" and refers to University Policy 405 for the definition of the term. Therefore, University Policy 405 has been revised to provide a more clear and precise definition of "hazing." The definition also includes examples of certain activities that constitute hazing.



University Policy 401, [RESCINDED] Alumni Association

  August 16, 1999

Status: Revised

This University Policy has been revised to bring it into conformity with current terminology, practice, and procedures. For example, the word "General" is deleted from the name of the Alumni Association to make the name consistent with the Articles of Incorporation, and the term "interest groups" is replaced by "chapters." In addition, reference to the "Annual Giving Fund" is deleted because there is no longer a fund with this name, and reference to the "Excellence Fund" is added to reflect the name of one fund into which annual contributions to the Alumni Association may be deposited. In addition, provisions have been added to reflect the means by which the Alumni Association is provided operating funds by the University and to reflect how the Alumni Association funds are managed by the University.



University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty

  August 12, 1999

Status: Revised

This University Policy has been revised to achieve consistency with corresponding provisions of the recently revised UNC Charlotte Tenure Policies, Regulations, and Procedures.



University Policy 605.5 , Marketing Communications

  July 12, 1999

Status: Revised

This University Policy has been revised to clarify a number of details related to publications and printing at UNC Charlotte. Specifically, it now provides that the offices of Undergraduate Admissions, the Provost, and Publications and Printing Services are responsible for reviewing and approving certain major University publications that are distributed to the general public. In addition, internal publications for limited off-campus distribution may now be submitted directly to the University's contract printer, instead of submitting them to the manager of Printing Services. However, all publications to be produced by a printer other than the University's contract printer must be approved by the Director of Publications and Printing Services or the Director of Purchasing. Standards for letterhead, envelopes, business cards, University trademarks and service marks, and undergraduate departmental recruiting brochures are all available from Publications and Printing Services, and must be observed. All printing that can be performed by the University's contract printer will be performed by that printer, unless it requires process color printing and is estimated to cost over $2,500, in which case it must be sent out for bids. Finally, the policy is revised in accordance with North Carolina statutes requiring that statements regarding nondiscrimination and cost of printing be printed in certain publications and requiring certain mailing lists to be updated annually.