New & Revised Policies

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act

  September 25, 1998

Status: Revised

This University Policy has been revised to include an effective summary of the UNC Board of Governors' policy setting time limits on appeals from dispositions of certain EPA grievances. Any appeal from a grievance decision by the Chancellor, the Board of Trustees, or the President must be filed within ten (10) days after the grievant receives a decision on the appeal from that officer or body. Provisions detailing these time limits and other appeals procedures are set forth explicitly in Section IV.F of the revised policy statement.



University Policy 604.2 , State-Owned Vehicles

  August 24, 1998

Status: Revised

This University Policy has been revised to require drivers of UNC Charlotte or Motor Fleet Management vans to complete and file a UNC Charlotte Van Driver Authorization Form. After January 1, 1999, all drivers of such vans must pass both a written and driving test conducted by a University-authorized tester. Non-employee students may drive University-owned vehicles not subject to Motor Fleet Management only by completing a Contractual Driver Agency Agreement. The policy also sets forth commercial licensing requirements for drivers of certain vehicles.

[NOTE: See revisions effective April 5, 1999, which supercede part of this August 24, 1998 revision.]



University Policy 605.7 , Open Meetings Requirements

  June 15, 1998

Status: Revised

This University Policy has been restructured and revised to conform with the most recent revisions to the open meetings statutes in North Carolina. The new "Definitions" section describes the UNC Charlotte bodies that are considered public bodies and defines the various types of meetings subject to the open meetings laws. The revised "Procedures" section assigns certain notice responsibilities to the chairs of the affected campus committees. Under the Board of Governors' former interpretation of the definition of a "public body" subject to the law, only the Assistant Secretary of the Board of Trustees carried those responsibilities. Under the revision, the chairs of the various public bodies must inform the Director of the Office of Public Relations of all official meetings, and that office handles all the technical requirements for public notice of open meetings.

The revised University Policy also describes the statutory obligations for keeping minutes of all meetings, lists the limited permissible grounds for going into a closed session, and describes the procedures for going into and coming out of closed sessions. Attached to the policy statement is a "Motion to Go into Closed Session," specifically identifying the legal basis for meeting in closed session, which must properly be made and adopted at the open meeting.



University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act

  June 1, 1998

Status: Revised

The university policy has been revised to change all references to the term "handicap" to the more accurate and appropriate term of "disability."



University Policy 601.13 , Interference with University Operations

  June 1, 1998

Status: Revised

The University Policy has been revised to add "disability" to the list of impermissible factors for the University to consider in dealing fairly and impartially with any disruption, destruction, or interference with University operations.



University Policy 502, Sexual Harassment and Interpersonal Violence

  May 18, 1998

Status: Revised

This University’s sexual harassment policy and grievance procedures have been revised to create a single comprehensive resource for addressing sexual harassment matters at the University. First, two new sexual harassment grievance procedures have been added to cover members of the University community who were previously covered only by generic procedures not specifically aimed at sexual harassment. Second, the general sexual harassment policy and all associated grievance procedures have been consolidated to make the policy and procedures easier to find and apply. The procedures previously known as University Policy 302 and University Policy 303 will no longer be separately identified as policy statements. Instead, they are simply attachments to the sexual harassment policy, University Policy 502.

The two new procedures are entitled "Grievance Procedure for Certain Employees Exempt from the State Personnel Act Alleging Sexual Harassment," and "Grievance Procedure for Students Alleging Sexual Harassment by Another Student." They provide specific methods for addressing sexual harassment claims made by certain EPA employees, and claims of sexual harassment of one student by another. The addition of these new procedures means that all students and all exempt employees now have access to procedures designed specifically for sexual harassment grievances. (SPA employees are covered by procedures set forth in UNC Charlotte Personnel Information Memorandum #35 (PIM-35), in accordance with the State Personnel Act.)

Finally, because the University Policy Series is now available primarily online, a hyperlinked index to University Policy 61 has been added at the beginning of the policy so that it is easier to navigate, and a specific grievance procedure can be located quickly.



University Policy 710, Outdoor, On-Campus Activities

  March 23, 1998

Status: Revised

This university policy has been revised to clarify the conditions upon which certain outdoor, on-campus activities may be held in approved locations. There are explicit requirements that all approved outdoor activities must end by 11:00 PM and that all organizations or groups sponsoring outdoor activities must comply with University Reservations and Event Services' policies. Finally, the revisions require that any exceptions to the policy must be approved by the Vice Chancellor for Student Affairs.



University Policy 706, Alcoholic Beverages

  March 23, 1998

Status: Revised

This university policy has been revised to allow non-student groups with proper approval to serve alcohol in areas other than the Cone Center rooms, the Cone Center Plaza, the cafeterias, and the Rathskeller, and to allow only non-student groups with proper approval to serve mixed drinks only at certain limited campus events. The revisions also add a specific requirement that noticeably intoxicated persons may not be admitted or served at campus events and clarify that all sales of alcoholic beverages are prohibited. In addition, this university policy has been rearranged so that legal definitions of certain alcoholic beverages are set forth in the text of the policy, rather than in footnotes. The revised policy includes a summary of the applicable State laws governing the use and possession of alcoholic beverages on the University campus, and includes a clear statement that violation of the Alcoholic Beverages policy may result in disciplinary action by the University. Finally, the revised policy requires groups planning to serve alcoholic beverages at a campus event to complete an "Acknowledgement of Responsibility" form. A "Special Circumstances Approval" form must also be completed to obtain certain specified exceptions to the Alcoholic Beverages policy. Both forms are included as appendices to the policy.



University Policy 203, Grants, Contracts, and Cooperative Agreements to Finance Sponsored Programs

  November 3, 1997

Status: Revised

This university policy has been revised to reflect decentralization of handling grant and contract proposals. College deans and certain other University officials are authorized to sign specific types of grant and contract proposals. A list of those authorized to approve proposals is available in the Office of the University Attorney and the Office of Research. In addition, proposals that would impede the elimination of racial duality in the University no longer require advance approval of the President. The Proposal Approval Process Chart and the Internal Processing Form have been deleted.



University Policy 101.17 , Workplace Violence

  October 20, 1997

Status: Revised

This university policy declares that UNC Charlotte is committed to provide a workplace that is safe, secure, and respectful. It defines "workplace violence" and sets forth the responsibilities of employees, students, and the Workplace Violence Coordinator. It establishes a training and education program and sets forth institutional procedures and remedial actions to be followed when incidents of workplace violence occur. The policy also establishes a Critical Response Team of administrators to respond to critical incidents of workplace violence affecting the University community. Finally, the Policy includes a copy of the Workplace Violence Incident Report to be completed as a part of the procedure to resolve reported incidents of workplace violence.